Facilities Use
Application
The Board of Trustees recognizes that the school facilities of the district should be made available for community purposes under the supervision of responsible persons. This is provided that such use does not interfere with the educational program of the schools. The Board will permit the use of school facilities on a first-come, first-served basis when such request has been made in writing and been approved by the Superintendent or the principal.
Facilities Use Application Form, Fee Schedule and Guidelines
IMPORTANT UPDATES:
New Facility Use Fees Effective August 6, 2024
Click here to view the new Schedule of Facility Use Fees
New Facility Use Insurance Requirement Effective July 1, 2024
Organizations using a WPUSD facility will be required to carry Sexual Abuse/Molestation (SAM) coverage. The district’s insurance provider, Schools Insurance Group (SIG), is mandating this to help reduce potential costs from claims or litigation related to using the WPUSD facilities.
If you cannot add SAM coverage to your current General Liability policy, you can purchase a separate policy online.
Supplemental Forms and Information
DIRECTIONS FOR THE FACILITIES USE FORM
Steps for Facilities Use Agreements:
- Club, Organization, City of Lincoln etc. contacts school site about facilities usage availability
- School determines if facility is available.
- School directs inquirer to online application. located on District website–link: Click here
Required Attachments for Facility Use Application
-Certificate of Insurance naming WPUSD as additional insured Example
-Additional Insured Endorsement naming WPUSD ad additional insured Example
-Sexual Abuse/Molestation (SAM) coverage required for all applicants as of July 1, 2024. A separate SAM policy may be purchased online
-IRS form 501(c) - Required for non-profit groups
- School approves application for scheduling and forwards to Business Office
- School notifies Maintenance to schedule custodial if applicable.
- Business Office reviews application for completeness, calculation of fees (if applicable) and final approval.
- The inquirer and school site will be notified electronically via email if the application is approved or denied
- Business Office invoices user after use of facilities.